Learning Coaches have the ability in Spillett Leadership University (SLU) to create and manage Instructor Led Training (ILT) Sessions (i.e. classroom training), as well as manage the session rosters. This guide provides the steps and processes to create and manage the ILT sessions and the rosters associated with them. Please note that in order to have permissions to manage your events, you must complete the “Learning Coaches Orientation Curriculum” within SLU. Once completed, there will be up to a 6-hour lag time before access to these permissions are made available to you.

ILT Session Creation

1. Logon to MyBGCA.net and access Spillett Leadership University (SLU)

2. Click on the menu icon at the top right of the home page and then click ILT > Manage Events & Sessions

3. Enter criteria (optional) and click SEARCH to locate the ILT Event (i.e. training) you need to create a session OR just click on the SEARCH button to view all Learning Coach events.

4. Once the ILT Event desired is found, click the View Sessions icon

5. Click to create and begin the process

6. Enter the options for the session in the Schedule Wizard

Name	Description
Schedule Wizard	The Schedule Wizard helps establish the frequency of the ILT. They can be offered in the following manner: Once Daily Weekly Monthly Also, the start date for this ILT is selected. When selecting a recurring ILT there will be options for selecting the start and end dates, the frequency, or any other specifics needed to ensure scheduling meets user’s requirements.
Parts Schedule	Each session can be broken up into parts if required to provide even further detail of the ILT. For example, there could be an ILT that has a session that is a full day of training. This training could be broken up into 2 parts, one for the morning and the other for the afternoon. The Parts Scheduling can provide the details as to when the activity will start, have breaks, and ultimately end.
Details	The details page covers details of the ILT such as the setting instructors, learning outcomes, KPI’s. Specific attachments needed for the session can be added at this point. Specific registration information can also be configured at this point.
Availability	Sets who may register for and access this session as well as any specific requirements, such as approvals, for those users and this ILT Session.
Emails	Selects the sort of notification emails that a user will receive for this activity. The options are to either utilize system default email notifications, to not use email notifications, or to customize what notifications are to be utilized.
Pricing	Configures any pricing structure utilized for this learning activity
Summary	Provides a summary of the options selected in a single displayable page

7. In this example, we are creating a one-day session that starts on August 15, 2017

8. Click Next

9. Enter the name for the session (e.g. NY / NY 9 am - 5 pm Session)

10. Select the location by clicking the selection action item next to the entry box

Enter Location

Your location should always be your Club’s Parent Organization, NOT the Club site.

11. You can search for the parent organization by typing part of the name in the Name field and then click on the Search button. Select the desired location by clicking left of the Location Name.

12. Or, search and select the desired location using the expand icon [] to drill down into the children of a location and then click left of the Location Name.

13. Click DONE on the next screen

14. Click DONE on the next screen

Select Instructor(s)

15. Please skip this step.

16. Set the Start Date / Time and End Date / Time

17. Click Save Part at the bottom of the Schedule Wizard

18. Confirm the session part has the correct information (start / end | location | instructor) and click NEXT >>

NOTE: if you need to make changes click the Edit icon

19. Enter the Details for the Session | NOTE: Session ID is not required and may be left blank. This information is NOT needed for internal and past events.