Once the ILT Session has been created, you may now manage the roster (add, update, reconcile, etc.).

Adding Users to the Roster

  • Locate the ILT Event you wish to work with from the Manage Events & Sessions Screen.
  • Click on the Navigation Menu icon at the top of the page and click the drop down menu next to ILT and then select Manage Events & Sessions or click the Manage Events & Sessions icon on the Home page.

 

  • Enter criteria (optional) and click Search to locate the ILT Event (i.e. training) for which you need to create a session.

 

  • Once the ILT Event desired is found, click the View Sessions.
  • All the sessions are then presented for the ILT Event.

  • Locate the desired ILT Session and then click Roster on the right end of the row for the session under Options.

 

  • The Roster interface is presented. Users on the roster are listed at the bottom of the screen. To add users, click on the Add Users link.


  • The Select User screen appears, where you may enter criteria and search for the desired user(s). Please note that only active Spillett Leadership University (SLU) users will appear.

  • Once the desired user is found, click Add at the far right of the row for the user. This adds the user to the Selected Users section of this screen. Continue to search and selection process for each user to be added to the roster.

 

  • Once all users have been selected, click the DONE button at the bottom of the screen.

  • Verify the desired users are now listed on the roster and their status will be Pending.
  • To remove any user, click Remove to the far right of their name.

  • Once verified, click the Add Pending Users to Roster button to register and add users to roster.
    NOTE: This button is only available if there are users who have been selected to be added to the session but have not yet been enrolled in the session.

  • You must reconcile the roster in order for the session to appear on user’s transcript. Instructions on how to reconcile the roster are listed below.

 

Managing Users on the Roster

 

Instructors may perform actions on the roster, including printing the sign-in sheet, emailing registered users, withdrawing users or moving users to another session by clicking the ( … ) next to Upload Users to expose a menu of options.

 

Print Sign-In Sheet

Allows instructor to open and print the sign-in sheet for all users currently in a “registered” status.

Email Registered Users

Opens the WYSIWIG email editor and allows instructor to create and format the email which goes to all enrolled users on the roster.   

Add Users

Opens the Select User window, where users may be found and added to the session roster. Users already registered or pending registration cannot be selected. 

Withdraw / Move Users

Opens the Batch Window or Move users window, where users may be withdrawn from the session. Once, withdrawn users will no longer appear on the active roster. To view these users the “Show Withdrawn/Removed Users” checkbox must be checked.

 

Additionally, there are options for each user available. Click the (…) at the end of the row for user on the Roster to expose a menu of options.

 

Comments

In the Post Comment popup enter the freeform text of the comment desired to add for the user. Any existing comments will appear below the comment entry box giving the name of the person who provided the comment and the date added. These may be removed as well by clicking the trashcan icon.

History

Simply displays the history log of updates to the user’s roster record for this session.

Remove User

Removes the user from the roster.

 

 

Reconciling (attendance) Users on the Roster

 

  • Repeat the steps to locate the ILT Event and Session desired and click Roster.

  • On the Session Roster interface, select the Attendance and Scoring tab.

  • The Attendance and Scoring table displays attendance related information for each user that is registered for the session.
  1. Attendance – check this box to indicate the user’s attendance
  2. Score – enter the user’s score if applicable
  3. Pass – ensure checked if the user’s score was passing (uncheck if not)
  4. Session Completion – by default this is session end date, however it may be modified by clicking Edit
     
  • Click the Save button at the bottom right corner of the page.

  • At this point the information has been saved but the roster has not been submitted for completion. The user will still appear on the roster as Registered.

  • To submit attendance information for the roster and update the user’s status to “completed”, click the Submit Roster for Completed Users button.
    ATTN: Once the Submit Roster button is selected, Attendance, Scoring and Pass status will NOT be editable for users with a status of “Completed”. ONLY users on the roster whose status is not “completed” may be updated.