Once the ILT Session has been created, you may now manage the roster (add, update, reconcile, etc.). 

Adding Users to the Roster

  1. Locate the ILT Event you wish to work with from the Manage Events & Sessions Screen

  2. Once found, click on the View Sessions Icon
     

  1. All your sessions for the Event appear.

  2. Locate the desired ILT Session, once found, click on the View Roster icon. NOTE: If you know the locator number of your session you can enter it on the main Events and Sessions screen to go directly to it, skipping most of the above steps.
     

  1. The Roster interface is presented


  1. Users (if any) on the roster are presented at the bottom of the screen 

  2. To add users, click on the Add Users link in the Users section

  3. The Select User screen appears, where you may enter criteria and search for the desired user(s)

  4. Once the desired user is found, click theicon next to their name


            a. This adds the user to the Selected User section of this screen

  1. Continue the search and selection process for each user desired to add to the roster


  1. Once all users have been selected, click the DONE button at the bottom of the screen

  2. Verify the desired users are now listed on the roster and their status will be Pending

  1. To remove any unwanted users, click the trashcan  icon next to their name

  2. Once verified, click the Add Pending Users to Roster button, registering them  

NOTE: button is only available if there are users who have been selected to be added to the session but have not yet been enrolled in the session.



Managing Users on the Roster

Here instructors may perform actions on the roster, including printing the sign-in sheet, emailing registered users, adding users, and withdrawing users or moving users to another session.


Instructors may use the following options to manage users on the roster.

Print Sign-In Sheet

Allows instructor to open and print the sign-in sheet for all users currently in a “registered” status.

Email Registered Users

Opens the WYSIWIG email editor and allows instructor to create and format an email message which goes to all enrolled users on the roster.   

Add Users

Opens the Select User window, where users may be found and added to the session roster. Users already registered or pending registration cannot be selected. 

Withdraw / Move Users

Opens the Batch Window or Move users window, where users may be withdrawn from the session. Once, withdrawn users will no longer appear on the active roster. 

To view these users the “Show Withdrawn/Removed Users” checkbox must be checked. 



Additionally, there are options for each user available 

Comments

In the Post Comment popup enter the freeform text of the comment desired to be added for the user. Any existing comments will appear below the comment entry box giving the name of the person who provided the comment and the date added. These may be removed as well by clicking the trashcan icon.

History

Simply displays the history log of updates to the user’s roster record for this session.

Remove User

Removes the user from the roster.


Reconciling (attendance) Users on the Roster

Please Note: In preparation of this section, first you will need to scan your completed paper roster and evaluations as two separate files. 

  1. Repeat the steps to locate the ILT Event and Session desired and click the View Roster icon

  2. Click on the Choose File button to add your saved roster and evaluations and then click the Upload button. Click the trash can icon to remove. 

  1. On the Session Roster interface, select the Attendance and Scoring tab

  1. The Attendance and Scoring table displays attendance related information for each user that is registered for the session. 


  1. Attendance – check this box to indicate the user’s attendance; users not in attendance receive a ‘no show’ status

  2. Score – enter the user’s score if applicable

  3. Pass – ensure checked if the user’s score was passing (uncheck if not).  If there is no applicable score, the box should be checked.  If unchecked, the user will get an incomplete status for the session.

  4. Session Completion – by default this is session end date, however it may be modified by clicking the calendar icon 

  5. Click the SAVE button

  6. At this point the information has been saved but the roster has not been submitted for completion. The user will still appear on the roster as Registered



  1. To submit attendance information for the roster and update the user’s status to “completed”, click the Submit Roster for Completed Users button


ATTN: Submit Roster for Completed Users once clicked, Attendance, Scoring and Pass status will NOT be editable when the roster is submitted, and a user has a status of “Completed”. ONLY users on the roster show status are not “completed” may be updated.