Once the ILT Session has been created, you may now manage the roster (add, update, reconcile, etc.).
Adding Users to the Roster
Locate the ILT Event you wish to work with from the Manage Events & Sessions Screen
Once found, click on the View Sessions Icon
All your sessions for the Event appear.
Locate the desired ILT Session, once found, click on the View Roster icon. NOTE: If you know the locator number of your session you can enter it on the main Events and Sessions screen to go directly to it, skipping most of the above steps.
The Roster interface is presented
Users (if any) on the roster are presented at the bottom of the screen
To add users, click on the Add Users link in the Users section
The Select User screen appears, where you may enter criteria and search for the desired user(s)
Once the desired user is found, click theicon next to their name
a. This adds the user to the Selected User section of this screen
Continue the search and selection process for each user desired to add to the roster
Once all users have been selected, click the DONE button at the bottom of the screen
Verify the desired users are now listed on the roster and their status will be Pending
To remove any unwanted users, click the trashcan icon next to their name
Once verified, click the Add Pending Users to Roster button, registering them
NOTE: button is only available if there are users who have been selected to be added to the session but have not yet been enrolled in the session.
Managing Users on the Roster
Here instructors may perform actions on the roster, including printing the sign-in sheet, emailing registered users, adding users, and withdrawing users or moving users to another session.
Instructors may use the following options to manage users on the roster.
Additionally, there are options for each user available
Reconciling (attendance) Users on the Roster
Please Note: In preparation of this section, first you will need to scan your completed paper roster and evaluations as two separate files.
Repeat the steps to locate the ILT Event and Session desired and click the View Roster icon
Click on the Choose File button to add your saved roster and evaluations and then click the Upload button. Click the trash can icon to remove.
On the Session Roster interface, select the Attendance and Scoring tab
The Attendance and Scoring table displays attendance related information for each user that is registered for the session.
Attendance – check this box to indicate the user’s attendance; users not in attendance receive a ‘no show’ status
Score – enter the user’s score if applicable
Pass – ensure checked if the user’s score was passing (uncheck if not). If there is no applicable score, the box should be checked. If unchecked, the user will get an incomplete status for the session.
Session Completion – by default this is session end date, however it may be modified by clicking the calendar icon
Click the SAVE button
At this point the information has been saved but the roster has not been submitted for completion. The user will still appear on the roster as Registered
To submit attendance information for the roster and update the user’s status to “completed”, click the Submit Roster for Completed Users button
ATTN: Submit Roster for Completed Users once clicked, Attendance, Scoring and Pass status will NOT be editable when the roster is submitted, and a user has a status of “Completed”. ONLY users on the roster show status are not “completed” may be updated.